OSP Exhibitions

OSP Exhibitions — Engaging and impactful exhibition stands perfectly prescribed to meet the needs of pharma, medical devices and healthcare clients.

About Us

Since 1993, we’ve been creating innovative exhibition stands at UK, European and international scientific congresses that balance regulatory, legal and compliance requirements with a healthy dose of creativity. Our team fully understands the nuances of designing booths for the medical sector; an industry like no other, governed by a multitude of regulations and country-specific codes.

With more than 30 years’ experience, we’re well-versed at communicating with congresses across a wide range of therapy areas — knowing exactly the questions to ask to ensure you make the most of your exhibition spend whilst remaining compliant.

Finding the right stand for you

Our view is that budget and plot size shouldn’t be an obstacle when it comes to making an impact in an exhibition hall. Whether we’re designing a 9sqm modular system stand on the perimeter or a 340sqm bespoke build that dominates the floorplan, our view is that strength lies in difference — which is why our booths are always unashamedly different.

Offering a range of expo options, we’re confident we can provide a solution that meets your congress goals, suits your spend, and keeps the delegate journey in sharp focus.

2305_ESGO 2023 Istanbul Shell Scheme Booth
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Shell scheme services & support

Typically assigned to smaller plots (i.e. under 9sqm) — and installed by a venue’s inhouse build contractor.

  • These stands look like a boxy frame made up of a series of blank vertical wall panels, with header panel strips – all supported by vertical metal poles. These are the most basic stands offered in the exhibition hall.
  • OSP can provide studio support with developing print ready graphic content for the artwork panels and manage all congress, venue and build contractor liaison (including print management, stand services, furniture and AV hire etc) — ensuring your blank canvas is transformed into something special, that grabs the attention of passing delegates.
2305_ESGO 2023 Istanbul Shell Scheme Mock up Booth
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Modular system builds

Ideal for plots between 9sqm–20sqm.

  • Easily reconfigured to suit a variety of different sizes and layout of plot, these prefabricated systems are a cost-effective option if you exhibit at multiple congresses and have a tight budget with which to work.
  • OSP can provide a full agency service providing all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture and AV hire, the structure, an installation and take down service, and all logistics and transport.
Shire_ESC_2015_20
Custom modular icon

Custom modular builds

Ideal for plots between 9sqm–40sqm.

  • A step up from a modular system, these builds offer a bespoke-style exhibit in terms of look and feel by adding some custom-made components to a modular structure.
  • OSP can provide a full agency service providing all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture and AV hire, the structure, an installation and take down service, and all logistics and transport.
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Castle icon OSP bespoke exhibitions icon

Bespoke / Made-to-measure builds

Ideal for plots between 9sqm and above.

  • These bespoke-designed, purpose-built booths are customised to the exact specification of the space you’ve booked and your brief. Although a more expensive option, made-to-measure booths provide an opportunity to exhibit something unique that can also easily incorporate standalone delegate engagement activities, large scale AV display, and tailored catering services.
  • OSP can provide a full agency service, including detailed scoping, all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture, catering and AV hire, structure, an installation and takedown service, and all logistics and transport.

Costs vary depending on the location of the congress, features to be incorporated (AV, catering, delegate engagement activities etc), and the level of service required but, if you can provide a topline brief, we can quickly supply ballpark figures. 

What we can do for you

Whether this is your first time exhibiting, you’re making the leap from shell scheme to a space only plot, or you’re a seasoned professional who’s managing multiple booths, we can be as hands on (or off!) as needed — tailoring our service to the way you want to work.

Our seamless, end-to-end exhibition service includes:

  • Digest and verify the brief
    • Booth size and configuration
    • Congress and venue location
    • Type of booth
    • Overarching marketing objectives and congress goals
    • Split between commercial, medical and corporate (if required)
    • Booth features (space for content, AV/digital, furniture, zoning, meeting rooms, storage, catering etc)
    • Additional stand services required (i.e. lead retrieval systems, booth hosts, wifi etc)
  • Provide recommendations and rationale for plot selection
  • Produce accurate budget estimates
  • Establish roles, responsibilities and level of OSP involvement
  • Liaise with the congress organisers and venue from start to finish
  • Review technical manuals and congress materials
  • Produce 3D booth visuals, structural drawings and all H&S documents for submission
  • Liaise with congress and venue for approval of booth visuals
  • Book all stand services and onsite logistics
  • Develop booth concept
  • Create 3D visuals for review and submission
  • Create technical drawings
  • Create graphics plans
  • Design and produce all print, digital and interactive content
  • Design and produce all delegate materials (e.g. leave pieces, handouts etc)
  • Design and produce impactful delegate engagement activities
  • Produce timelines incorporating key congress deadlines and client approval processes
  • Provide weekly deadlines trackers to keep all parties on track
  • Manage all pre-show and onsite logistics
  • Budget control and reporting
  • Manage transportation and Customs carnets
  • Source AV kit
  • Source furniture
  • Source third party catering
  • Produce onsite build (following pre-production in workshop)
  • Provide installation and derig crew
  • Host pre-show onsite booth signoff meeting
  • Host client team booth briefings
  • Provide onsite standby crew and booth managers for duration
  • Gather and review metrics to produce post-show reports

Bang for your buck

As an owner-managed, boutique agency, we can be flexible in our approach to costing and offer a range of discounts aimed at giving you the biggest bang for your buck — and encouraging you to choose us!

New Client Credit
Any new clients are offered 10% off the total project management fees. This applies to the first £30,000 of work, after which the full project cost will be charged.​
Bundling Bonus
Earn rewards for booking in more than one booth project with us at any one time. Book three or more booths in one hit to receive a 3% discount on the total expenditure.​
Agency Advantage
OSP has an established history of delivering exhibition stands as part of multi-agency teams. If we’re contracted to work on one of your clients’ booth projects, we will gift your agency a £250 discount to use on one of our other service offerings.
View our other capabilities
Peer Perks
If you recommend us to a peer who works for another company and this referral results in us being commissioned to deliver a project, you will receive a £250 discount voucher to spend on any OSP service offering.

Why choose OSP Exhibitions?

We’re confident we’re just what the doctor ordered but if you still need convincing, take a look at what your peers say about working with our team.

“OSP provided a committed team of experts on our account and were very accommodating to ensure the preparations for our event were all well in hand. The project director was always a few steps ahead of our planning and the creative, smart design of our booth got many compliments from both colleagues and customers. I would highly recommend trusting your event with OSP Healthcare and will definitely use them for future events myself.”

ThermoFisher Scientific

“I’m pleased to say the client was delighted with the stand itself and with how everything went on the days. From our side, it has been an absolute pleasure working with you, we of course encountered a few potential bumps in the road, (as so often happens with congresses!), but we felt you dealt with them swiftly and efficiently. Thanks very much for all your efforts and hard work."

Boom

“I have worked with OSP for ~15 years and during this time have benefitted from their expertise, passion for what they do and their solution-oriented approach to any challenges. They are true partners, working with cross-functional team members and other agencies to create, develop and execute stellar congress booths, balancing the big picture with every small detail, to help ensure that you have the very best presence possible. They are trusted collaborators, consistently demonstrating their commitment to projects and their energy to deliver. They are a joy to work with and I cannot recommend them highly enough.”

Green Ethical Marketing

"The collaboration with OSP has been a great and successful one; the relaxed but professional team was able to deliver over and over on several booths and other congress related activities – and no matter how many booths we had in a year (16 in 2023), they were organised and most reliable. I wouldn’t have been able to deliver without OSP’s support – so much went on in the background which OSP were there to handle. They also went the extra mile supporting me on ad hoc activities; the flexibility (also present when we had to push back deadlines) was invaluable. The almost 24/7 responses — keeping me informed and communication open — was also much appreciated. The team is not only very responsible but also proactive. It has been a pleasure to work with OSP."

Seagen

“OSP is our standout agency. You’re responsive, you follow up, and you care!”

J&J

Keep up to date with our exhibitions expert, Lydia Owen, through her dedicated Instagram account.

Our clients

Here’s just a few of the global pharma, medical devices and healthcare focused companies who’ve given OSP their stamp of approval across a range of our services.

Where we exhibit

Our booths have been on display at all major exhibition locations across the UK and Europe and in a variety of venues, from hotel lobbies to world-renowned exhibition and convention centres.

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Get in touch

To have a chat about what you’re aiming to achieve with your next exhibition booth, contact our Director of Exhibitions & Events, Lydia Owen, at:

[email protected][email protected]
+ 44 (0) 1291 636300

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