OSP Exhibitions — Engaging and impactful exhibition stands perfectly prescribed to meet the needs of pharma, medical devices and healthcare clients.
About OSP
Since 1993, we’ve been creating innovative exhibition stands at UK, European and international scientific congresses that balance regulatory, legal and compliance requirements with a healthy dose of creativity. Our team fully understands the nuances of designing booths for the medical sector; an industry like no other, governed by a multitude of regulations and country-specific codes.
With more than 30 years’ experience, we’re well-versed at communicating with congresses across a wide range of therapy areas — knowing exactly the questions to ask to ensure you make the most of your exhibition spend whilst remaining compliant.
Choosing the Right Exhibition Stand
When choosing a booth type for your next scientific congress, budget and plot size shouldn’t be obstacles to making an impact. in an exhibition hall. Whether we’re designing a 9sqm modular system stand on the perimeter or a 340sqm bespoke build that dominates the floorplan, our view is that strength lies in difference — which is why our booths are always unashamedly different.
Offering a range of expo options, we’re confident we can provide a solution that meets your congress goals, suits your spend, and keeps the delegate journey in sharp focus.
Shell scheme services & support
Typically assigned to smaller plots (i.e. under 9sqm) — and installed by a venue’s inhouse build contractor.
- These stands look like a boxy frame made up of a series of blank vertical wall panels, with header panel strips – all supported by vertical metal poles. These are the most basic stands offered in the exhibition hall.
- OSP can provide studio support with developing print ready graphic content for the artwork panels and manage all congress, venue and build contractor liaison (including print management, stand services, furniture and AV hire etc) — ensuring your blank canvas is transformed into something special, that grabs the attention of passing delegates.
Modular system builds
Ideal for plots between 9sqm–20sqm.
- Easily reconfigured to suit a variety of different sizes and layout of plot, these prefabricated systems are a cost-effective option if you exhibit at multiple congresses and have a tight budget with which to work.
- OSP can provide a full agency service providing all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture and AV hire, the structure, an installation and take down service, and all logistics and transport.
Custom modular builds
Ideal for plots between 9sqm–40sqm.
- A step up from a modular system, these builds offer a bespoke-style exhibit in terms of look and feel by adding some custom-made components to a modular structure.
- OSP can provide a full agency service providing all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture and AV hire, the structure, an installation and take down service, and all logistics and transport.
Bespoke / Made-to-measure builds
Ideal for plots between 9sqm and above.
- These bespoke-designed, purpose-built booths are customised to the exact specification of the space you’ve booked and your brief. Although a more expensive option, made-to-measure booths provide an opportunity to exhibit something unique that can also easily incorporate standalone delegate engagement activities, large scale AV display, and tailored catering services.
- OSP can provide a full agency service, including detailed scoping, all congress and venue liaison, stand design and development of 3D booth visuals, content creation, furniture, catering and AV hire, structure, an installation and takedown service, and all logistics and transport.
Costs vary depending on the location of the congress, features to be incorporated (AV, catering, delegate engagement activities etc), and the level of service required but, if you can provide a topline brief, we can quickly supply ballpark figures.
Streamlining Your Congress Planning
Whether this is your first time exhibiting, you’re making the leap from shell scheme to a space only plot, or you’re a seasoned professional who’s managing multiple booths, we can be as hands on (or off!) as needed — tailoring our service to the way you want to work.
Our seamless, end-to-end exhibition service includes:
Scoping the project – planning the delegate’s journey
- Digest and verify the brief
- Booth size and configuration
- Congress and venue location
- Type of booth
- Overarching marketing objectives and congress goals
- Split between commercial, medical and corporate (if required)
- Booth features (space for content, AV/digital, furniture, zoning, meeting rooms, storage, catering etc)
- Additional stand services required (i.e. lead retrieval systems, booth hosts, wifi etc)
- Provide recommendations and rationale for plot selection
- Produce accurate budget estimates
- Establish roles, responsibilities and level of OSP involvement
Congress comms
- Liaise with the congress organisers and venue from start to finish
- Review technical manuals and congress materials
- Produce 3D booth visuals, structural drawings and all H&S documents for submission
- Liaise with congress and venue for approval of booth visuals
- Book all stand services and onsite logistics
Booth design
- Develop booth concept
- Create 3D visuals for review and submission
- Create technical drawings
- Create graphics plans
Content creation – print, digital & experiential
- Design and produce all print, digital and interactive content
- Design and produce all delegate materials (e.g. leave pieces, handouts etc)
- Design and produce impactful delegate engagement activities
Logistics planning
- Produce timelines incorporating key congress deadlines and client approval processes
- Provide weekly deadlines trackers to keep all parties on track
- Manage all pre-show and onsite logistics
- Budget control and reporting
- Manage transportation and Customs carnets
Contractor comms
- Source AV kit
- Source furniture
- Source third party catering
Onsite installation
- Produce onsite build (following pre-production in workshop)
- Provide installation and derig crew
- Host pre-show onsite booth signoff meeting
- Host client team booth briefings
- Provide onsite standby crew and booth managers for duration
Post-event metrics
- Gather and review metrics to produce post-show reports
Bang for your buck
As an owner-managed, boutique agency, we can be flexible in our approach to costing and offer a range of discounts aimed at giving you the biggest bang for your buck — and encouraging you to choose us!
Why choose OSP Exhibitions?
We’re confident we’re just what the doctor ordered but if you still need convincing, take a look at what your peers say about working with our team.
Keep up to date with our exhibitions expert, Lydia Owen, through her dedicated Instagram account.
Our clients
Here’s just a few of the global pharma, medical devices and healthcare focused companies who’ve given OSP their stamp of approval across a range of our services.
Where we exhibit
Our booths have been on display at all major exhibition locations across the UK and Europe and in a variety of venues, from hotel lobbies to world-renowned exhibition and convention centres.
Get in touch
To have a chat about what you’re aiming to achieve with your next exhibition booth, contact our Director of Exhibitions & Events, Lydia Owen, at:
[email protected] | [email protected]
+ 44 (0) 1291 636300
“OSP provided a committed team of experts on our account and were very accommodating to ensure the preparations for our event were all well in hand. The project director was always a few steps ahead of our planning and the creative, smart design of our booth got many compliments from both colleagues and customers. I would highly recommend trusting your event with OSP Healthcare and will definitely use them for future events myself.”
ThermoFisher Scientific